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Privacy Policy

Welcome to Ogma Events. We specialize in speaker and conference management services. Our platform is designed to facilitate the connection between speakers (intervenants), themes, and conference organizers. We understand the importance of privacy and are committed to protecting the personal data of our visitors and clients. This Privacy Policy outlines how we collect, use, and safeguard the information you provide us during your visit to our site, in relation to our service Ogma Events managed by Dator.lu, SARL-S.

1. Information Collection and Use

At Ogma Events, we value the privacy of our website visitors and clients. This section explains the types of information we collect and their use:

  • Website Usage Data: We collect standard information about page accesses. This includes which pages are visited. This data helps us understand how visitors interact with our website, enabling us to improve user experience and tailor our services effectively.
  • Google Analytics: Our website utilizes Google Analytics, a service that tracks and reports website traffic. Google Analytics collects data such as visitors' geographical location, device type, browser information, and interaction with the site. We use this information for analytics purposes, to better understand website usage patterns and to enhance our website's functionality.
  • Contact Information: When visitors use the contact form on our website, we collect personal information like name, email address, and any other details provided. This information is used solely for the purpose of responding to inquiries and engaging with potential or existing clients.
  • Data Removal Requests: In accordance with privacy rights, we provide the option for visitors and clients to request the deletion of their personal data from our records. Requests for data removal can be made through our specified contact channels.

2. Cookies and Tracking Technologies

We use cookies and tracking technologies to enhance your experience on our website and to gather data that helps us improve our services:

  • Odoo Cookies: Our website is built on the Odoo platform, which uses cookies essential for the website's functionality. These cookies do not track personal information and are strictly necessary for the website to operate correctly.
  • Google Analytics: We use Google Analytics to understand how visitors interact with our site. This service employs cookies to track user behavior, such as page views, time spent on the website, and navigation paths. We do not use cookies for advertising purposes or share this data with third-party marketers.

3. Data Sharing and Disclosure

Dator.lu, SARL-S is committed to maintaining the confidentiality and security of your personal data:

  • Data Sharing with Odoo: We may share certain information with Odoo, particularly when a client requests to register an Odoo license. This is a specific and client-initiated circumstance.
  • No Unnecessary Disclosure: We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential.
  • Legal Compliance and Safety: We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety.

4. User Rights (GDPR)

In compliance with data protection laws, we acknowledge and respect the rights of our users regarding their personal data:

  • Right to Access: You have the right to request access to the personal data we hold about you.
  • Right to Rectification: If your personal data is inaccurate or incomplete, you have the right to have it corrected.
  • Right to Erasure: You can request the deletion of your personal data from our systems, subject to any legal or contractual obligations we might have.
  • Right to Restrict Processing: Under certain conditions, you have the right to restrict the processing of your personal data.
  • Right to Data Portability: Where applicable, you can request a copy of your personal data in a digital format.
  • Right to Object: You have the right to object to certain types of processing of your personal data.

5. Data Security

Ensuring the security of your data is a top priority for us at Dator.lu. We have implemented robust security measures to protect your personal information:

  • Private Server Hosting: Our services are hosted on a private server, which provides a controlled and secure environment for your data.
  • Regular Security Assessments: We conduct regular security assessments following the OWASP (Open Web Application Security Project) guidelines to identify and address potential vulnerabilities.
  • Continuous Monitoring: Our systems are continuously monitored to detect and prevent unauthorized access or potential security breaches.
  • Encrypted Backups: We maintain encrypted backups of data to ensure its safety and recovery in the event of any unforeseen data loss or system failure.

6. Development and Debugging Process

We occasionally replicate client databases containing personal data onto secure, dedicated servers located in Germany strictly for the purpose of diagnosing and resolving software issues. Access to these servers is restricted to authorized technical personnel via secure VPN or SSH connections. In line with the GDPR’s principle of data minimization, we only copy the information strictly necessary to perform debugging or development tasks. These replicated databases are short-lived: once the issue is resolved or a new problem arises requiring a fresh copy, the old version is promptly removed. We typically act as a data processor on behalf of our clients, who are the data controllers, and our obligations are governed by relevant Data Processing Agreements (DPAs). Should a personal data breach occur, we will promptly notify our clients and, where required, the relevant supervisory authority in accordance with applicable law.

7. Policy Updates

Our Privacy Policy may be updated periodically. We recommend checking this page regularly for any changes. Your continued use of our website following any updates signifies your acceptance of the revised policy.